Start with System Intake.
Define the purpose, boundary, people, data, roles, initial risk, and whether the work should proceed.
Records that make practice reviewable
The toolkit.
Choose records by the decision stage. The website explains when each record is needed; the repository retains the copyable source templates.
How to use the toolkit
Begin with the workflow, then add records in proportion to consequence.
Need the process before the paperwork? Follow the Implementation guide.
Add records by stage and consequence.
Use the directory below to select evidence, authorization, pilot, repair, change, and transparency records as needed.
Keep the working copies controlled.
Store project records in a versioned, access-controlled evidence repository. Never put personal, confidential, classified, or exploit-enabling detail in a public repository.
Frame
Define the workflow and who bears its effects.
Start here
System Intake
Purpose, system map, data, initial risk, accountable roles, readiness, and the decision to proceed, narrow, use a non-AI alternative, or stop.
Open template ↗Impact and Agency Map
Affected groups, benefits, burdens, meaningful choice, correction, appeal, displacement, and unresolved concerns.
Open template ↗Verify, compare, authorize
Separate evidence from inference and record the decision.
Evidence Ledger
Claims, sources, integrity, unknowns, contradictions, and the evidence threshold required by consequence.
Open template ↗Decision Record
Purpose, authority, evidence, alternatives, selected action, safeguards, approvals, outcome, and learning.
Open template ↗Control Matrix
Hazards, preventive and detective controls, owners, evidence, metrics, thresholds, responses, and residual risk.
Open template ↗For structured records, the repository also provides a machine-readable Decision Record schema ↗.
Pilot and observe
Bound the test and define what would change the decision.
Correct and repair
Give affected people a path and make repair visible.
Correction is not complete when a model output is merely edited. Reachable downstream effects and affected-person remedy remain part of the record.
Change, provenance, transparency
Keep public claims no broader than the evidence.
Change Proposal
Problem, affected people, alternatives, safeguard impact, evidence, provenance, validation, and review.
Open template ↗Provenance Record
Identity, rights, permission, information boundary, verification, attribution, and publication decision.
Open template ↗Public Transparency Report
Purpose, AI role, data, oversight, performance, limitations, incidents, repair, open risks, and next review.
Open template ↗